Tunisia is accelerating its digital transformation, a process that has become essential for any institution seeking to adapt to global changes and technological advancements.

Among the ongoing initiatives, the National Office for Family and Population (ONFP) stands out for its commitment to modernizing its services through digitalization. Established in 1973, ONFP is a Tunisian public institution dedicated to promoting reproductive health, improving family quality of life, and raising awareness of demographic and population issues. Through its various actions, ONFP works to provide health services, information and awareness campaigns, and training aimed at diverse audiences. In collaboration with DVV International, a key player in supporting adult education, ONFP has launched an ambitious project: the establishment of a digitalization laboratory named "Digital Aquarium." This innovative laboratory symbolizes ONFP's determination to enhance the dematerialization of its central and regional structures.

Context and Objectives of the Project

In light of the growing necessity for electronic administration, ONFP has decided to resolutely engage in the digital transformation of its structures. This laboratory primarily aims to digitize scientific and administrative information currently stored on analog media, such as paper, to make it accessible and reusable within the electronic information and document management system.

The main objectives of the "Digital Aquarium" are:

• Pooling Information Flows: Digitized documents will be accessible in real time to all ONFP staff via the information portal, facilitating data sharing and use. Thus, patients will be able to consult outside their region without retrieving their files, as doctors will have access in real time.
• Optimizing Decision-Making: Instant access to digital data will simplify information exchanges and enhance decision-making, making central and regional structures more responsive and agile.
• Strengthening Collaboration: The laboratory will enable better collaboration among teams, facilitating knowledge sharing and reducing disparities in access to information between regions.
• Electronic Archiving System: A new electronic archiving system will be implemented to preserve and utilize ONFP's informational heritage.

Laboratory Installation and Equipment

The "Digital Aquarium" is located at the ONFP Documentation, Archives, and Publications Center (CDAP), benefiting from twenty years of experience in digitization and electronic document management. The CDAP will play a central role in this project due to its existing resources and expertise in document management.

The laboratory is equipped with specialized hardware including a professional scanner, computers, specialized printers, and a secure storage system. These tools will allow for efficient processing of analog documents and their conversion into digital formats ready for integration into ONFP's electronic management system.

Support from DVV International

DVV International actively supports this project by providing its expertise and assisting ONFP in its digitalization efforts. This partnership symbolizes a shared commitment to promoting a more efficient and modern administration, capable of meeting the needs of its users while fostering more effective information management.

Inauguration of the "Digital Aquarium"

On Wednesday, September 25, an inaugural ceremony marked the official launch of the "Digital Aquarium" at the ONFP Documentation, Archives, and Publications Center. Presided over by Prof. M. Mohamed DOUAGI, the CEO of ONFP, and attended by a high-level delegation from the German Adult Education Association (DVV International), this inauguration highlights the importance of this new digital laboratory.

Innovative Perspectives of the Digital Aquarium

The Digital Aquarium is much more than a simple digitization initiative. This project embodies a step towards a modern and connected electronic administration. Future perspectives include:

• Continuous Innovation: After digitizing information, the Digital Aquarium will focus on analyzing digital data to generate relevant insights. This stage will pave the way for integrating advanced technologies, such as automation and artificial intelligence, allowing for even more optimized management of documents and data. This will improve operational efficiency and reduce the time spent on information management.
• Transposing Action at the Regional Level: The Digital Aquarium aims to extend its impact by deploying its digital innovations within ONFP's regional structures for harmonizing processes nationwide. This will ensure equitable accessibility to services and information, regardless of users' residence locations.

Thus, the Digital Aquarium is not limited to digitization; it paves the way for a more dynamic administration capable of adapting to future challenges and improving the quality of services provided to the population. It will play a key role in centralizing information flows through ONFP's information portal (www.onfp.tn) and preserving documentary and informational heritage. It will also enable staff from regional delegations to access various documents immediately and equitably, thereby enhancing the effectiveness and inclusivity of the services offered by ONFP.